Redesigning Workplace

Thanks to technology, the workplace has changed dramatically. A decade ago, you probably carried a huge brick of a cellphone and a heavy laptop. Today, you probably carry some combination of a smartphone, an MP3 player, a tablet and a laptop -- and all the accessories and chargers. While that may seem like a lot of devices to lug around, the fact is that they free us up to work and play anytime, anywhere.

One of the technologies that interests me most -- videoconferencing -- was a solution 10 years ago that only big businesses could have afforded, with room systems costing hundreds of thousands of dollars. Today, smartphones and tablets now offer video chat capabilities.

As people become accustomed to videoconferencing at work, businesses need to redesign cubicles to enhance videoconference experience for those on the other side of the videoconference. For people who work next to a window, outside glare can cause people to squint, for example. Or, because of current office lighting, people may appear to be either lurking in the shadows or checking in from a desert. In the Aug. issue, Fast Company ran an illustration of an updated cubicle (Redesigning: Cubicles). Some of it was tongue-in-cheek, like Dilbert creator Doug Adams' suggestion of "adding a foldout seat [that as] soon as it's down, 'a timer starts that makes your phone ring after a few minutes, so you can excuse an unwelcome guest."

But at least one suggestion makes a lot of sense: "Webcam lighting: To streamline digital meetings, [a} switch instantly adjusts cubicle lighting to offset the brightness of the computer screen."

That makes a lot of sense to us. Check out Redesigning: Cubicles for other tips.

Adopting our workplace for how we work today

On paper (for whoever still uses paper), it might seem unlikely that a Duke University English professor is a driving voice in how to approach and address the "bewildering pace of technological change."

But Cathy Davidson is interested in more than essays and punctuation.  As profiled in last month's Fast Company, Davidson is the "cofounder of HASTAC (Humanities, Arts, Science, and Technology Advanced Collaboratory), an international network of academics inspired by new technology, which administers the annual Digital Media and Learning competition with the MacArthur Foundation. Davidson believes that true conceptual innovation is needed to reinvent our homes, schools, and workplaces for the demands of the digital age. She calls her approach 'technopragmatism,' or 'technorealism.'"

As Beloit College's annual Mindset List points out, this year's freshman class barely remembers dial-up Internet access. Davidson says, "We're at the perfect moment to begin reimagining our institutions and developing practices to deal with the onslaught of information, the reality of constant connectedness, and the challenges of global collaboration."

The way we collaborate has evolved significantly from the "Mad Men" era. And it continues to evolve quickly. Offices and the nature of the workplace need to evolve to enable people to collaborate effectively wherever they are. Especially, as Davidson points out in her new book, "Now You See It: How the Brain Science of Attention Will Transform the Way We Live, Work, and Learn," distraction is a significant factor in our 9-to-whatever days. Also check out the Fast Company article, Duke's Cathy Davidson Is Fixing The Future Of Distraction.